meshO Manager

Appearance

Pre-event checklist ​

Audience: Event organisers making sure everything is ready before event day.

A printable checklist of what to do in the weeks, days and hours before a competition. Each item links to the page that explains it. Skip what your event doesn't use: a club event with no radios has no meshO Prime to test.

Weeks before ​

The event

  • [ ] Create the event, from Eventor or by hand, and check its date, type and discipline. The type can't be changed afterwards. See Creating an event and Creating an event from Eventor.
  • [ ] For a carnival or a knock-out, create the multi-stage event or knock-out competition and its days.
  • [ ] Go through the Event details tabs once. On Details: the Timing card system (SportIdent or EMIT — it locks when the event starts), a Course closure time if you want one, and Use sub-second timing only if the race is genuinely timed to fractions. See Editing event details.
  • [ ] For a club training or come-and-try day with no entries beforehand, see Low-key events: Manager can make the competitors, and even the courses, from the cards as they're read.
  • [ ] Decide which computer will run the event on the day. If you're setting it up on a different one, plan to move it (see Days before).

Courses, classes and controls

Entries

Days before ​

Start times

Results and publishing

  • [ ] If elite classes' results are to be held back, set up results quarantine — and set a PIN (below), or the quarantine can't tell your officials' screens from the public's.
  • [ ] To publish live to liveresultat.orientering.se, create or link the competition on Event details → Live results, and decide whether it is made public when the event starts. See Publishing to liveresultat.
  • [ ] To publish the finished event to the meshO cloud, check Settings → Cloud sync and the event's Cloud sync tab. See Publishing to the meshO cloud.
  • [ ] If another results system reads Manager's files, turn on the Live export on Event details → Backup & export. See Live export.
  • [ ] Set up the spectator screens you'll use. See Creating screens.
  • [ ] Decide which info displays you'll put up — the start clock, the starters list, a radio control's feed, pending downloads — and on which devices. See Event info screens.

Printing and hire

  • [ ] Add your printers in Settings → Printing, and choose where each computer's splits and labels print. Print a test slip. See Printing splits and Where each computer's splits and labels print.
  • [ ] If you print result labels for a results board, switch them on and choose the label printer. See Result labels.
  • [ ] Put your hire cards in Settings → Hire card registry, and other lent items in Settings → Other hire registry. See Hire items.

Backups

  • [ ] Turn on auto backup for the event, and an external drive backup onto a USB stick. See Backup & export and Backup and restore.
  • [ ] For a big event, bring a second computer as a live standby, pair it in Settings → Live standby, and check it reaches In sync. See Live standby.

The computer running the event

  • [ ] If the event was set up on a different computer, move it now and work through Moving an event to another computer. Remove "(restored)" from its name if it has one.
  • [ ] Update meshO Manager on it before the day rather than on it. See Updating.
  • [ ] Set a PIN in Settings → Access protection if the event's network is shared with the public. See Access protection.
  • [ ] If any computer other than the server will read cards, back up stations or drive its own USB printer, turn on HTTPS in Settings → Server and trust the certificate on each of those computers. See HTTPS and certificates.
  • [ ] Plug in meshO Prime and check it's found on the meshO devices page (the meshO Radios icon on the Events list), and that the controls report. See Connecting meshO Prime and radios.
  • [ ] Program the SportIdent units: each control's code and mode, its switch-off time long enough for the whole day, and its clock set. See Station configuration.
  • [ ] Plan the network at the venue: how the download laptops, entry desk, TVs and phones will reach the server computer. See Multi-operator setup.
  • [ ] If it's your first event with Manager, run through the first-event walkthrough with a test event.

Morning of the event ​

Before anyone arrives

  • [ ] Start the server computer and check Manager is running (the meshO icon in the tray or menu bar).
  • [ ] Connect meshO Prime, and check it is switched on for the event (Event details → Radio controls → meshO Prime).
  • [ ] Plug the external backup drive in.
  • [ ] If you have a live standby, start it following the event, and check the Standby in sync chip on the main computer.

Every other device

  • [ ] Open Manager on each laptop and tablet from the Access links in Settings → Server (each has a QR code for phones and tablets): the IP link on download and entry-desk laptops, and the HTTPS one on any that read cards or print over USB. See Reaching the server.
  • [ ] Name each computer when it asks, such as "Download A" or "Entry desk", so the audit trail can tell them apart and its prints go where you routed them. See Naming a computer.
  • [ ] At each download desk, connect the card reader and read a test card. See Card download.
  • [ ] Print a test slip from each printer.
  • [ ] Open the registration desk and check a card on its reader finds the right person. See The registration desk.
  • [ ] Put the TV screens and info displays up, and check each shows this event.

Going live

  • [ ] Check liveresultat shows the competition, if you publish there.
  • [ ] Click Start event. If Manager lists Event validation warnings, read them and fix what matters before you start. See The event dashboard.
  • [ ] On the dashboard, check the Radio controls card shows every radio control reporting.