meshO Manager

Appearance

Competitor Registry ​

Audience: Event organisers maintaining a cross-event list of known competitors.

The Competitor Registry is meshO Manager's master list of the people who take part across your events — their names, clubs, card numbers, and Eventor/IOF identifiers. Once someone is in the registry they're recognised from one event to the next, so entering them again is a matter of picking their name rather than re-typing every detail.

It's one of the pages under Settings → Global registry, alongside the Club Registry and the Hire card registry. Everything here is global — shared by every event on this server, and kept separate from any single event's competitor list.

What the registry does for you ​

  • Faster entry. When you add a competitor to an event, typing a name searches the registry; picking a match fills in their club, card number, and Eventor/IOF IDs for you. See Competitors, clubs and teams.
  • Recognising cards. When a card is downloaded that isn't entered in the current event, Manager looks the number up in the registry and shows the likely owner's name (in brackets) so you can add them in one click. See Downloading cards.

Open the Competitor Registry ​

In Settings, under Global registry, choose Competitor registry. The count beside the search box shows how many people it holds.

What's in the list ​

Each row is one person, listed alphabetically by name, 50 to a page:

ColumnNotes
External IDThe person's number in an entry system such as Eventor. Blank for someone you added by hand without one.
ProviderThe system that number belongs to — usually Eventor. The same number can belong to two different people in two different systems, so the registry tells them apart by the pair.
NameClick it to edit the person.
ClubTheir club, drawn from the Club Registry.
Card numberTheir SportIdent or EMIT card number, if known.
IOF IDThe athlete's IOF Person ID, used by exports and re-imports.

Your custom fields, if you have any, follow as extra columns. Every column is shown to begin with: hide the ones you don't use from the column menu, drag a heading by its grip to reorder, and click a heading to sort. The layout is remembered on this computer.

Use Search competitors to filter by name, club, or card number.

Note: Rankings are not kept here. They belong to one event, not to the person, because a ranking list is republished every few weeks — a place remembered from an event three months ago would be quietly out of date rather than obviously missing. Import the current list into each event that needs one; see Importing rankings.

Add and edit people ​

From the Actions menu:

  • Add competitor… — a Surname is required; First name, Card number, IOF ID, Club, External ID and ID provider are optional, as are any custom fields. An External ID can't be one that another person already holds under the same provider.
  • Clear competitor registry… — removes every person after you confirm, including people you added by hand and IOF IDs recorded only here. Events keep their own competitors. This can't be undone; with Eventor switched on, Refresh competitors from Eventor fills it again.

Click a person's name to open Edit competitor, where you can change any of their details or delete them. To fill Card number, click into the field and insert the card into a connected reader. Changes here only reach events you create or enter people into afterwards — a competitor already in an event isn't changed, and deleting someone from the registry doesn't affect any event.

An event where cards are routinely borrowed can choose not to use the registry at all — see Ignore competitor registry. The registry itself is untouched, and every other event goes on using it.

Keeping it up to date with Eventor ​

Today the registry is populated from Eventor. From the Actions menu, Refresh competitors from Eventor pulls the latest people for the Organisation ID in your Eventor settings and reports how many were loaded. The item only appears once Enable Eventor is switched on and the connection is set up under Settings → Eventor (see Settings).

Manager also refreshes the registry by itself, in the background, after you import an event or its entries from Eventor — at most once a day.

What a refresh changes: it adds people who are new in Eventor and updates the details (name, club, card number) of people already in the registry — it never deletes. People you added by hand, and anyone Eventor no longer lists, are kept. Two things to know: a hand edit to an Eventor person's name, club, or card is overwritten on the next refresh (make lasting changes in Eventor itself), and your IOF ID and custom-field values are always preserved, because Eventor's export doesn't include them.