meshO Manager

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Competitors and clubs ​

Audience: Event organisers managing the list of people taking part.

This page covers the Competitors and Clubs views and the competitor edit dialog. As with classes and courses, most events get their competitors from an import — see Importing event data — so you're usually reviewing and adjusting rather than typing everyone in by hand.

Relay and team events organise competitors into teams with legs. Teams will be covered in a separate topic.

The Competitors page ​

Navigate to Competitors in the Event Data section of the side menu.

The table shows one row per competitor with these columns (some appear conditionally):

  • Competitor — the competitor's name. Click it to open the edit dialog.
  • Class — an inline dropdown. Change it here to move the competitor to another class without opening the dialog. Pick No class to unassign.
  • Club — the club they represent (read-only here; set it in the edit dialog or via import).
  • Start time — the effective allocated start, annotated with where it came from — 10:30:00 (individual), (class), or (event). See Start times.
  • Card — an inline field for the card number. Type a new number to reassign; it saves automatically. A yellow Duplicate warning appears when the same card number is on more than one competitor.
  • Last seen — the most recent radio punch for this competitor, shown only once radio punches are arriving. Relevant during the event rather than at setup; see Radio punches.
  • Status — the competitor's status. After a download, a small course badge shows which course in the pool produced the result.

Filter the table with Search Name or Card (matches the name and the card number), the Status filter, or the Class filter. The status filter includes a synthetic OK - pending download option that picks out competitors who are provisionally OK on radio punches but whose card hasn't been downloaded yet.

The Actions menu (top right) has:

  • Import — open the Import Data dialog. See Importing event data.
  • Add — create a new competitor by hand (see below).
  • Set competitors DNS — bulk-mark non-starters as Did Not Start (see Marking non-starters).

Adding or editing a competitor ​

Click Actions → Add to create one, or click a competitor's name to edit. The Add Competitor / edit dialog opens.

When creating, you get a single form:

  • First name and Surname — at least one is required. As you type, Manager suggests matches from the Competitor Registry; picking a person fills in their club, card number, and Eventor/IOF IDs.
  • Card number Numeric only. (During a card download this field may be pre-filled and locked.)
  • Eventor ID and IOF ID — optional external identifiers, used by exports and re-imports.
  • Class — the class they run. Pick No class to leave them unassigned.
  • Club — the club they represent, or No club.
  • Course — appears only when the chosen class has two or more courses in its pool. Leave it on Any in the course pool to let Manager pick the best-matching course automatically, or lock the competitor to a specific course. See Course pools and locking.
  • Start time — an individual allocated start, plus an On start punch option controlling whether a start-box punch is allowed to override it. The full rules live in Start times.

Click Save.

Editing an existing competitor ​

Opening an existing competitor gives a wider dialog with tabs down the left:

  • Details — the same fields as the create form. In edit mode changes save automatically: text fields a moment after you stop typing, dropdowns immediately. There's no Save button — just close the dialog when you're done.
  • Result — the competitor's status, resolved course, and race time. You can override the status here; Manager won't let you reset a competitor to None if there's evidence they started (a download, radio punches, or a station-memory punch).
  • Radio Punches, Download, Unit Downloads, Splits Print, Mistakes, Overrides — these relate to running the event and resolving results; they're covered under Running the event and Resolving issues.

To remove a competitor, open them, go to Details, and click the red Delete button (bottom-left). Confirm the prompt. Deletion is permanent.

Card numbers ​

The Card column and the Card number field hold the number of the card a competitor carries. A few things to know:

  • Duplicates are allowed but flagged. Two competitors can hold the same card number — Manager shows a yellow Duplicate warning rather than blocking it. This is normal when a card is shared between two people running in different classes at different times, but a duplicate among people running at the same time will cause a download to land on the wrong competitor, so check any duplicates you didn't intend.
  • A blank card is fine at setup. A competitor can be entered without a card and have one assigned later — including automatically, when their card is downloaded.
  • Hire (rental) cards have dedicated support. You keep a shared pool of hire-card numbers under Settings → Hire Card Registry; any competitor whose card number is in the pool is automatically flagged as being on a hire card, and you can narrow the list with the Card type filter (hire vs own). See Hire cards.

The Clubs page ​

Navigate to Clubs in the Event Data section.

The table is read-only and lists the clubs that are actually used in this event:

  • Logo — the club logo, if one is available.
  • Club — the club name.
  • Short name — the abbreviation; its first four characters are used on Leaderboard when the club display is set to Abbreviation.
  • Country — the ISO 3166-1 alpha-3 country code (e.g. AUS).

Filter with Search Club Name or the Country filter. The page deliberately shows only clubs that at least one competitor references — so a club left behind by a re-import won't clutter the list.

Why clubs are "global" ​

Clubs live in a global Club Registry that spans every event, not inside a single event. Enter "Newcastle Orienteering Club" once and it's recognised in every future event, with the same short name and logo. Each event holds its own copy of the clubs its competitors use, merged on top of the shared cache so per-event tweaks don't leak elsewhere.

Because of this, you add and edit clubs in Settings, not on the Clubs page. Go to Settings → Club Registry, where you can:

  • Add club — name, short name, and country.
  • Refresh clubs from Eventor — pull the known-clubs list from Eventor.
  • Fetch default logos from Eventor — download club logos automatically.

Click a club's name there to edit its short name, country, and logo. See the Club Registry reference and Settings.

Marking non-starters (Set DNS) ​

After the start window closes you'll usually have entries who never turned up. Rather than editing each one, use Actions → Set competitors DNS on the Competitors page.

The dialog lets you select who to mark by status — typically those with no status yet or on course with no radio punches — optionally narrowed to particular classes, and shows how many competitors match. Confirm to set them all to Did Not Start in one go.

DNS vs. delete: set DNS for someone who entered but didn't start — they stay in the results as a non-starter, which is what you usually want and what the safety check relies on. Delete only someone entered by mistake who should vanish entirely.

Late entries and on-the-day registration ​

Adding a competitor after the event is under way works exactly the same as above — Actions → Add, or let a card download create the entry. Manager doesn't lock the competitor list once the event starts. For the registration-desk workflow and assigning start times on the day, see Late entries.